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Getting things done, one week at a time

focus planning Feb 18, 2019

Between work and personal obligations, reaching our goals and meeting them may seem difficult, however, creating an efficient list of tasks is one of the first steps to achieve our goals and objectives.

Many of us are drowning in the amount of things we have to do. We live in a world of calls, constant messages, notifications and tasks that compete for our attention. We are swimming in a constant source of stress.

When we finally go to sleep, instead of feeling satisfied, most of us are thinking about what we could NOT do during the day, how our time was trying to do something and how we will have to recover the day morning.

This is why today is more important than ever, really crucial, to SIMPLIFY.

How do I simplify?

The answer may seem simple, but it is not. We need to define what things we should focus on.

As you prepare for your day, you will probably review the list of tasks you must complete, the number of places you should go and the people you need to see.

Your to-do list may seem a kilometer long, and your day may seem daunting even before it starts.

One of the best things you can do for your mental health is FOCUS, what does this mean?

Focus according to Webster's dictionary is "the center of attraction or attention"

Think about what your center of attraction or attention is for you, remember what are your main objectives? What do you want to achieve? Based on what you want to achieve, is that you should focus, I mean to focus on the activities you choose to work on this week.

I am going to differ a little from what you may have read or learned to date and it is to do a daily planning, I do it weekly and I assign daily activities.

Why do I suggest focusing on the activities of the week and not the day?

Because in my experience, the amount of unforeseen events that appear in our daily life, deviate us from our objectives and in many cases when we establish a work plan so rigid that these unforeseen events really take us out of balance and generate frustration.

In our coaching sessions and our courses we always advise our students to follow the method we use ourselves.
We establish the activities that are most important and perhaps urgent to attend in the week and that will allow us to take a step forward towards the achievement of our objectives, and once we have this well-defined, it is then when we allocate between 3 to 5 things to achieve on a daily basis.

This way at the end of the week we do not feel frustrated, since we set realistic goals and achieved what we set out to do and even had time to meet other needs.

Steps to establish priorities

We suggest you follow the following steps:

Ask yourself. What can I do this week that allows me to take an important step to achieve with my goals / goals / dreams?

You may have a lot to do to achieve your goals / objectives. Probably too many things. The question is not about how many things you will do. Not how many meetings you will attend. Or the number of people with whom you will interact.

Because at the end of the day, the question should not be: "Did you manage to do most of the tasks?" Rather, it will be "Have you finished the most important tasks?"

Finishing 50 tasks that were not important does not make sense if you did not fulfill your main tasks. Instead of trying to do everything, choose three of your most important tasks to complete today.

Tips to help you focus on your main tasks.

Having chosen the most important tasks to carry out during the week, now it is time to assign what you are going to do each day.

Choose only three important / urgent tasks: one of the biggest mistakes people make is trying to do too many things in a single day. Choose three of your most important tasks. And then focus on completing them no matter what happens in your day.

Do them early: remember that these are the most important tasks on your list, so they must be done before any other situation arises. Finish them before the chaos of your day prevents you from achieving them.

Schedule them in your agenda: give them the same importance you give to a client appointment, or a phone call. If you assign a specific time in your agenda, I assure you that there is a high probability that you will achieve them.

As you can see, the reason why I advise you to focus on what you should do in the week that will take you a step forward to achieve your goals, and then assign your daily activities, is because this way you will be able to balance all the unforeseen events of the week plus the daily activities assigned and at the same time achieve what you were set to do, without feeling frustrated at the end of the week.

In summary, you set a flexible and realistic weekly agenda and this will help you achieve better results.
Try it for a while and share with us your results.

Remember the goal is not to fill your agenda with things to do, it is rather to have done those important things that will allow you to take a firm step to achieve the goals.

We talk about quality here, not quantity.

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© 2019, All Rights Reserved, Aldin Consulting Group, LLC.

Alicia Díaz-Blevins

[email protected]


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